Automation and digitalization
The entire contracting process moved to electronic workflow — end of manual, paper-based handling.
Case study · Healthcare
Self-billing system
Self-billing system
for
Medicover Group_
For over 15 years we've delivered software to one of Poland's most recognized private healthcare brands. We designed and implemented an integrated HR and billing system that automatically handles settlements for thousands of contracted employees — and we continue developing it.
15+
years of collaboration
50k
e-invoices per year
6
companies in 1 system
Trusted by_
01 · Technologies
Healthcare sector requires dedicated software solutions
The self-billing system is one of the key implementations of this long-term, multi-project collaboration — designed specifically for Medicover Group's needs.
Backend
C# / .NET MSSQL
Frontend
Vue.js
Veloce Products
V.CMS V.Api
Veloce team on the project
7 specialists dedicated to Medicover
Architect ×1
Frontend Developer ×2
Backend Developer ×4
Average experience 4+ years
Work mode SCRUM
02 · Numbers
System in numbers_
The new platform immediately impacted efficiency, operational costs, and customer experience. It also created the foundation for further expansion into new markets.
18 000+
employment agreements entered into the system since implementation
8500
active agreements handled currently
6
companies with unified billing method
50 000
e-invoices generated within a year
15+
years of uninterrupted support and development of Medicover systems
03 · Process
How we worked_
Given the scale and complexity level, we broke the project into parts. We worked agile, ensuring we didn't disrupt the client's business rhythm. Each component went through the same, proven schema:
01
Challenge analysis
Mapping the process and precisely understanding the business needs of each module.
02
Technology selection
Choosing services and architecture tailored to scale and security requirements.
03
Expert team
Assembling a skilled team for the specific part of the project.
04
Implementation plan
Timeline for work, data migration, and testing established before implementation begins.
05
Implementation and consulting
Software production paired with ongoing technology consulting.
06
Deployment and support
User training and post-launch support — until today.
Flexibility
We accepted concept and requirement changes, implementing them on an ongoing basis.
Transparency
We showed each stage and documented changes so employees knew what was changing with each version.
Safe data migration
Complete transfer of data from previous systems — smoothly and without downtime.
Quick response
We were available not only during implementation, but also in the years that followed and continue to be today.
04 · Solution
What we tackled_
Medicover has been operating in Poland for nearly three decades. It's a powerful group of interconnected legal entities: medical centers, pharmacies, a hospital, and numerous facilities collaborating throughout the country — a workplace for thousands of specialists and care for hundreds of thousands of patients.
Such a large, diverse, and geographically dispersed organization needs automated, electronic systems to efficiently handle one of its key processes — collaboration with doctors.
Organize and automate the process of working with B2B contractors and freelancers — managing thousands of specialists and administrative staff.
Build software without technical debt — future-proof, easy to modernize and expand, and compliant with changing healthcare regulatory requirements.
05 · Benefits
What Medicover gained from
What Medicover gained from
this partnership _
Instant access to settlements
Simple, functional module for creating and updating settlements — data available on demand.
E-invoices by standard
System enables automatic e-invoice generation — compliant with requirements and ready for legal changes.
Configurable approvals
Approval workflows can be adapted to each company's structure and policy within the Group.
Service scope control
Full visibility into the scope of services provided by contractors and their billing.
Unified 6 companies
One HR and billing system for all companies and partners — time savings and end of silos.
06 · Client testimonial
Words from Medicover_
" Veloce Software is one of our best, reliable vendors, supporting us technologically in developing healthcare services. Implementations are conducted with tremendous understanding of this sector's specifics — they don't disrupt patient care or facility operations."
07 · Case studies
What we delivered in numbers_
Three implementations that best show how we work — from the first conversation to systems serving millions of users.
08 · Let's talk
Let's discuss your project_
Within 24 business hours we'll reach out with a proposal for an initial, no-obligation consultation. We don't sell — we advise. This is the first step to understanding whether Veloce is the right partner for your organization.
- Free 30-minute consultation with a senior developer and business analyst
- Initial feasibility assessment, technology recommendations, and budget estimate
- NDA signed before discussing any details about your business
- No sales pressure — you can simply benefit from our expertise
Direct contact_