Veloce Privacy
Policy _

Veloce Software Sp. z o.o. with its registered office in Warsaw (00-728), ul. Bobrowiecka 3A/206, entered into the register of entrepreneurs of the National Court Register kept by the District Court for the Capital City of Warsaw, Tax ID (NIP): 5213830231, REGON: 380447070, KRS: 0000735213, email: rodo@veloce.pl.

Information about a natural person who is identified or identifiable through one or more characteristics defining physical, physiological, genetic, mental, economic, cultural, or social identity — including device IP, location data, an online identifier, and information collected through cookies and other similar technologies.

This Privacy and Cookies Policy.

Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC.

The website operated by the Controller at veloce.pl.

Any natural person visiting the Service or using one or more of the services or functionalities described in it (also referred to in this text as "you", "your").

In connection with your use of our Service, we collect Data to the extent necessary to provide the individual services offered, as well as information about your activity in the Service.

Some Data is collected automatically while you visit the Service — through cookies and other similar technologies. Other Data we collect when you enter it in contact or registration forms placed in the Service.

You can actively manage cookies and similar technologies in our cookie management panel.

Below we describe your rights as well as the detailed rules and purposes of processing the Personal Data we collect in connection with your use of the Service.

In connection with our processing of your Personal Data, you have the following rights:

• The right to access your Data;
• The right to request rectification of your Data;
• The right to erasure of your Data ("the right to be forgotten");
• The right to restriction of processing;
• The right to data portability;
• The right to object to processing for marketing purposes — at any time and without giving a reason;
• The right to object to other processing purposes — at any time, for reasons related to your particular situation, against processing based on our legitimate interest (e.g. for analytical or statistical purposes). Such an objection should include justification;
• The right not to be subject to a decision (including profiling) based solely on automated processing that produces legal effects concerning you or similarly significantly affects you;
• The right to withdraw consent (where processing is based on consent) — at any time, without affecting the lawfulness of processing carried out on the basis of consent before its withdrawal;
• The right to lodge a complaint with the supervisory authority responsible for data protection — the President of the Personal Data Protection Office (ul. Stawki 2, 00-193 Warsaw).
• You can exercise these rights by sending an appropriate request to: Veloce Software Sp. z o.o., ul. Bobrowiecka 3A/206, 00-728 Warsaw, or by email to rodo@veloce.pl.

In your request, you should, where possible, precisely indicate its subject matter. If we're unable to determine the content of your request or identify you, we'll contact you for additional information. Providing this information is not mandatory, but its absence will result in the request being rejected.

We'll respond to your request no later than one month after receiving it. If this deadline needs to be extended — we'll inform you of the reasons.

We respond to the email address from which the request was sent, and for requests sent by mail or another method — by regular mail to the address you provided (unless the request specifies a response by electronic means — in which case please indicate an email address).

We keep information about the request submitted and the person who submitted it in order to be able to demonstrate compliance with the law and to establish, defend, or pursue potential claims. We maintain a register of requests in a manner that guarantees the integrity and confidentiality of the Data it contains. The legal basis for processing is our legitimate interest in maintaining accountability for handling requests and pursuing or defending against claims. You have the right to object.

In connection with collecting Data necessary to provide individual services and information about your activity in the Service — your Personal Data may be disclosed to external entities, including, among others, IT system providers (hosting, cloud infrastructure, CRM, marketing automation tools, analytics tools).

Data may be disclosed to relevant authorities or third parties who submit such a request, based on an appropriate legal basis and in accordance with applicable regulations.

If you have given consent, your Personal Data may also be shared with other entities for their own purposes, including marketing purposes.

The length of time the Controller processes Data depends on the type of service provided and the purpose of processing. As a general rule, Data is processed for the duration of:

• providing the service or fulfilling the order;
• until consent is withdrawn;
• until a valid objection to processing is raised — in situations where the legal basis is the Controller's legitimate interest.
• The processing period may be extended if processing is necessary to establish, pursue, or defend against claims — and then only for as long and to the extent required by law.

After the processing period ends, Data is irreversibly deleted or anonymized.

In connection with your use of our Service, we collect Data to the extent necessary to provide individual services and information about your activity in the Service.

Your activity in the Service, including your Personal Data, is recorded in system logs and processed mainly for purposes related to providing services in the Service. Additionally, we process this data for technical and administrative purposes, to ensure security and manage the IT system, and for analytical and statistical purposes — in this case the legal basis for processing is our legitimate interest. You have the right to object.

We also process your Personal Data (including IP address or other identifiers and information collected through cookies or other similar technologies) for the following purposes:
 

• Providing electronic services regarding content made available in the Service — legal basis: necessity of processing for the performance of a contract;
• Analysis and statistics — legal basis: our legitimate interest in analyzing User activity and preferences in order to improve functionality and the services provided. You have the right to object;
• Establishing, pursuing, or defending against claims — based on our legitimate interest. You have the right to object;
• Our own marketing purposes and those of other entities — in particular related to the presentation of behavioral advertising. The rules for processing for marketing purposes are described in the "Data processing for marketing purposes" section.

If you want to apply to us through the Service (veloce-software.com/career) — information regarding the processing of your Personal Data in connection with submitting an application can be found next to the application form.

As a rule, we collect this Data solely for the purposes of carrying out the recruitment process. After it ends — the Data is deleted or, if you have given consent, stored for a maximum period of 12 months for the purposes of future recruitment.

By filling out the contact form, you'll be asked to provide your Data. The scope of Data collected includes: first name, last name, company, email address, and message content. You can send a message through the contact form provided you give an email address and message content.

You can also provide other Data that makes it easier to contact you or handle your inquiry (e.g. phone number, position, job title). Providing Data marked as mandatory is necessary for us to receive and handle your message — failure to provide it means we won't be able to respond. Providing the remaining Data is voluntary.

We process Personal Data for the purposes of:

1. Identifying the sender and responding to the inquiry sent to us — we'll process your Data to provide the contact form service, and with respect to Data provided voluntarily — based on your consent given at the moment you entered it in the form and submitted it;
2. If you're contacting us with a view to concluding a contract — we'll process your Data in order to take steps toward concluding a contract or to conclude it (based on your interest in our services and the actions you've taken toward that end);
3. Establishing, pursuing, or defending against claims — based on our legitimate interest. You have the right to object;
4. Analytical and statistical purposes — based on our legitimate interest in analyzing your activity and preferences in order to improve the functions used. You have the right to object;
5. Marketing purposes — based on your voluntary consent.
6. Please note that we transfer your Data outside the European Economic Area — more information here.

Your Data will be processed:

1. Data for identification and response — for the time necessary to respond to / handle the matter, and with respect to Data provided voluntarily on the basis of consent — until it's withdrawn or until we determine the Data is out of date;
2. Data obtained for the purpose of concluding a contract — for the duration of contract negotiations and until the end of the calendar year following the year of your last contact with us;
3. Data obtained for marketing purposes — until you withdraw your consent.
4. Your Data provided in the contact form is not subject to a decision (including profiling) based solely on automated processing that produces legal effects concerning you or similarly significantly affects you.

Providing Data in order to make contact is voluntary. Failure to provide Data means we won't be able to contact you / respond to your inquiry.